The shareholders’ influence in the company is exercised at general meetings, which is the company’s highest decision-making body. The annual general meeting shall be held within six months from the end of each financial year.
 
Notice to attend a general meeting shall be made by announcement in the Swedish Official Gazette (Sw. Post- och Inrikes Tidningar) and by making the notice available on the company’s website (https://www.hexicon.eu/). The notice must be issued no earlier than six weeks and not later than four weeks before the meeting.
 
All shareholders who are registered directly in the company’s share register, kept by Euroclear AB, six banking days prior to the general meeting (i.e. on the record date) and who notify the company of their intention to attend the general meeting no later than the day set out in the notice to the meeting, shall be entitled to attend and vote at the general meeting.
 
Shareholders who wish to have a matter dealt with at the general meeting must request this in writing with the board. In order for the matter to be dealt with at the general meeting, the request must have been received by the board no later than seven weeks before the general meeting, or at such a time that the matter can be included in the notice of the general meeting.

 

Nomination committee

The nomination committee is a body of the general meeting with the sole task of preparing the general meeting’s decision on electoral and remuneration issues and, where applicable, procedural issues of the next nomination committee. At the extraordinary general meeting held on 31 March 2021 it was resolved to adopt principles for the appointment of and instructions regarding the nomination committee conditional upon the shares of the company being listed on a market place. It was resolved that the nomination committee shall be comprised of the chairman of the board and three other members to be appointed by the three largest shareholders by votes at the end of the third quarter each year.s

Principles and instructions regarding the nomination committee (pdf)